Add an email account to Outlook (2023)

Guided support in your browser can provide digital solutions for Office problems

Try guided support

There are many different types of email accounts you can add to Outlook, including Microsoft 365, Gmail, Yahoo, iCloud, and Exchange accounts.

Some third-party email providers, like Gmail, Yahoo, and iCloud, require you to change some settings on their websites before you can add these accounts to Outlook.

Tip:If you're a small business owner looking for more information on how to get Microsoft 365 set up, visit .

WindowsmacOSAndroidiOSNew OutlookWeb



These steps are the same whether you're adding your first email account or additional email accounts to Outlook.

Select File > Add Account.

(If you don't see a File tab, perhaps you are using New Outlook for Windows. Go to New Outlook for instructions."
What you see next depends on your version of Outlook.

For Outlook for Microsoft 365 and Outlook 2016, 2019, or 2021

For Outlook 2013 and Outlook 2010

Enter your email address and click Connect.

Enter your name, email address, and password, and click Next.
If prompted, enter your password again, then select OK > Finish to start using your email account in Outlook.

Outlook won't accept my password

If Outlook won’t accept your password and you know you’re using the password for your email account, you might have an email account that requires additional security.

Gmail, Yahoo, iCloud, Outlook.com,and AOL accounts all use two-factor authentication to help verify that you’re the person trying to access your email account.

To add your email account to Outlook, depending on your provider you mightneed an app password, also known as an application password. This is a different password than your regular email account password. One way you'll know you need an app password isif you see the following message: 2-factor authentication is set up for your account. Please sign in using your application password.

The steps to obtain an app password are different for each email provider. Select your provider in the drop-down for instructions.

Select your email account 

Select your email account
Gmail
Outlook.com
Yahoo
iCloud

Outlook 2019, Outlook 2021, Outlook for Microsoft 365

With the newer versions of Outlook, you can add your Gmail account as an IMAP account without setting up two-factor authentication, and you don't need an app password. However, for increased account security we recommend enabling two-factor authentication for your Gmail account. This adds an extra layer of security after you enter your password by requesting you to enter a code from your phone to authenticate.

Outlook 2016 and earlier versions, or if using a POP account

If you're using Outlook 2016 or an earlier version, or if you want to add your Gmail account as a POP account, you'll need to enable two-factor authentication and create an app password. You'll use the app password in place of your regular password to add your account to Outlook.

To turn on two-factor authentication and get an app password, use the following steps.

Go to Gmailfrom your browser, then select the Google apps icon in the upper right corner of the screen.
Select Account. Under Security, select Signing in to Google.
Under Password, if 2-Step Verification is OFF, click the > next to OFF. Otherwise, skip to step 4.
1. On the first screen, click Get Started.
2. If prompted, enter your Gmail password and then click NEXT.
3. Enter your phone number and select whether you want to receive your verification codes by text message or a phone call. Then click NEXT.
4. Enter the code you received and click NEXT.
5. Click TURN ON to finish setting up 2-step verification.
6. Return to the previous screen by clicking the left arrow at the top of the screen next to 2-Step Verification.
Under Password, select App passwords.
Enter the password for your Google account and then select Sign in. At the bottom of the next screen, select Mail and Windows Computer from the drop-down lists, and then select Generate.
Google will display an app password for you. Copy this password (without the spaces) and enter this password when Outlook prompts you for a password.
See Also
Add or remove accounts on your PC

If you're using two-factor authentication for Outlook.com, use the following steps to generate an app password.

Go to https://outlook.com, click your initials in the upper right, and then select View Account.
Under Security, select Update.
Under More security options, select Explore.
Scroll down to the app passwords section, and then choose Create a new app password.
Your app password will be displayed on the next screen. Make a note of this password, as you'll need it when you add your account to Outlook.
Use the instructions at the beginning of this article to add your account to Outlook, but when Outlook asks for your password, enter your app password.

Go to the Yahoowebsite from your browser and select the settings icon in the upper right corner of the screen.
Select Account info > Account security. You may need to sign in again.
If Two-step verification isn't turned on, you'll need to do that before you continue. Then select Manage app passwords.
Select Outlook Desktop from the drop-down list, and then select Generate.
Yahoo will display an app password for you. Copy this password (without the spaces) and enter this password when Outlook prompts you for a password.

Go to the Apple IDwebsite from your browser and enter your Apple ID and password.
If you've already turned on two-factor authentication, you'll receive a code on one of your devices. Enter this code to continue. Otherwise, turn on two-factor authentication.
In the Security section, under APP-SPECIFIC PASSWORDS, select Generate Password...
Enter a name for your password, such as Outlook, and select Create.
Apple will display an app password for you. Copy this password (without the spaces) and enter this password when Outlook prompts you for a password.

Problems adding your email account? Use advanced setup.

You may need to manually add your email account. Choose from one of the advanced methods below:

Use advanced setup to add a POP or IMAPemail account in Outlook for Windows

If you need to enter specific values for incoming and outgoing server names, port numbers, or SSL settings, you can use Outlook's advanced setup option. You can use these instructions to add a POP or IMAP account to Outlook.

Open Outlook and select File > Add Account.
On the next screen, enter your email address, select Advanced options, then check the box for Let me set up my account manually and select Connect.
Select your account type. Most of the time when you need to use this option, you'll select IMAP.
The Account settings screen should be pre-populated with most of the account settings you need. However, if you need to look up your settings, see the POP and IMAP account settings topic. Enter your incoming and outgoing server settings and then select Next.
Enter your password and then select Connect.

Use advanced setup to add a third-partyMAPI email account to Outlook for Windows

If you are using a third-partyMAPI provider, download and configure the MAPI email provider application as suggested by provider company.

Open Outlook and select File > Add Account.
On the next screen, enter your email address, select Advanced options, check the box for Let me set up my account manually, and select Connect.
On the Advanced Setup screen, select Other.
On the Other screen, choose the type of server to connect to from the list.
Note: The Other option and your account type listed under it will only appear if you’ve properly installed and configuredthe MAPI provider.
Click Connect.
The third-party MAPI provider application installed on your machine should launch.
Finalize the account setup by following the MAPI provider's instructions.

Need to update settings for an existing email account in Outlook?

If you already created an email account but need to update existing settings because of recent problems, go to Change or update email account settings in Outlook for Windows.

Add a new account quickly

Most email accounts, including Microsoft 365, Exchange server accounts, Outlook.com, Hotmail.com, Live.com and Google accounts can be set up in a few quick steps.

Select Outlook > Preferences > Account.
Click the plus (+) sign > New Account.
Type your email address > Continue.
Type your password > Add Account. (Your screen might look different from this one depending on the account you're adding.)
If adding a Yahoo, or other IMAP or POP account, you might be taken to those sites and asked to allow Outlook to access your mail, contacts, and calendars. Click Allow to continue.
If you are adding Gmail, you will get a prompt within Outlook to sign-in to your Google account. This is for users who are on Build 16.15.18070902 and higher.

Have you already added your Gmail account to Outlook then see, Improved authentication for existing Gmail users.
Select Done to start using Outlook 2016 for Mac.

If you have a Google account added to Outlook for Mac earlier to the release of improved authentication experience for Google IMAP accounts, then you will need to sign-in using the browser to connect to your account.

Select Sign in to Google.
Choose an account.
You will be asked to allow Outlook to access your mail, contacts, and calendars. Choose Allow.
You will be asked to return back to Outlook. Choose Allow.
Select Done to start using Outlook 2016 for Mac.

Select Tools > Accounts.
Select the email account you want to change.
Update your account description, personal information, username and password, or other settings, depending on the type of account you're editing.
When finished with your updates, select OK.

After your first account is set up, follow these steps to add all subsequent email accounts.

Select Tools > Accounts.
Click the plus (+) sign > New Account.
Enter the email address of the account.
Follow the prompts to complete the account setup.

Two-factor authentication is an extra layer of security for your account. Each time you log in to your Gmail account from a new device, you'll receive a single-use code on your phone. Enter this code to complete the sign-in.

Go to Gmailfrom your browser, then select the Google apps icon in the upper right corner of the screen.
Select My Account. Under Sign-in & security, select Signing in to Google.
Select 2-Step Verification and follow the prompts.

Go to the Yahoowebsite from your browser and select the settings icon in the upper right corner of the screen.
Select Account info > Account security. You may need to sign in again.
If Two-step verification isn't turned on, you'll need to do that before you continue. Then select Manage app passwords.
Select Outlook Desktop from the drop-down list, and then select Generate.
Yahoo will display an app password for you. Make a note of this password (without the spaces) and use this as the password when adding a new account to Outlook.

Go to the Apple IDwebsite from your browser and enter your Apple ID and password.
If you've already turned on two-factor authentication, you'll receive a code on one of your devices. Enter this code to continue. Otherwise, turn on two-factor authentication.
In the Security section, under APP-SPECIFIC PASSWORDS, select Generate Password...
Enter a name for your password, such as Outlook, and select Create.
Apple will display an app password for you. Make a note of this password (without the spaces) and use this as the password when adding a new account to Outlook.

Manage your email accounts

Select View > View settings.
Select Accounts > Email accounts.
Add new accounts or manage your added accounts.
When you're finished, close the Settings window.

Adding Gmail as an additional mailbox

Microsoft 365 subscribers can add their Google Mail and Calendar accounts as an additional mailbox.

Add Account

Tip: Upgrade to Microsoft 365to get premium Outlook features.

Adding other mailboxes to Outlook.com

Microsoft removed the ability to connect any other accounts to Outlook.comon May 10, 2021, but accounts connected before May 10, 2021,will continue to sync.

Tips:

Premium customers can add their Google Mail and Calendar accounts as an additional mailbox.
To seeall youremail accounts, calendars, and contacts in a combined inbox, download Outlook for iOS or Outlook for Android.
If you want to create another email address that uses the same inbox, sent, items, and contact list as your existing Outlook.com account, read how to create an email alias.
If you want a completely fresh start, sign out of Outlook.com, thencreate a new account.

Frequently asked questions about connected accounts on Outlook.com

Yes. Accounts that were connected before May 10, 2021, will continue to sync as usual.Email that has already synced will continue to appear in your inbox unless you remove it manually.

To continue seeing email from other accounts:

Download Outlook for iOS or Outlook for Android, which lets you sync your email, calendar, and contacts with other email accounts, easily switch between accounts, and offers a combined inbox, search, and an integrated calendar experience. For more information about how to set up Outlook mobile on your phone, seeOutlook for iOS and Android Help Center.
Forward email from your other accounts to Outlook.com. For more information, seeAutomatically forward Gmail messages to another account, andAutomatic email forwarding in Yahoo Mail.
Connect your other account to Outlook for Windows or Outlook for Mac (seeAdd an email account to Outlook).
Connect your other accounts to Mail in Windows 10.

Yes, this is called an email alias. For instructions, see Add or remove an email alias in Outlook.com.

Still need help?

	To get support in Outlook.com, click here or select Helpon the menu bar and enter your query. If the self-help doesn't solve your problem, scroll down to Still need help? and select Yes. To contact us in Outlook.com, you'll need to sign in. If you can't sign in, click here.
	For other help with your Microsoft account andsubscriptions, visit.
	To get help and troubleshootother Microsoftproducts and services,enteryour problem here.
	Post questions, follow discussions and share your knowledge in theOutlook.com Community.

Add an email account to Outlook (2023)

Outlook won't accept my password

Problems adding your email account? Use advanced setup.

Use advanced setup to add a POP or IMAPemail account in Outlook for Windows

Use advanced setup to add a third-partyMAPI email account to Outlook for Windows

Need to update settings for an existing email account in Outlook?

See Also

Add a new account quickly

See Also

See Also

See Also

Manage your email accounts

See Also

Adding Gmail as an additional mailbox

Adding other mailboxes to Outlook.com

Frequently asked questions about connected accounts on Outlook.com

See also

Still need help?